[For Admins] Roles and Permissions for Common Assessments

TABLE OF CONTENTS

• Understanding user roles
• Role permissions
• How access works
• Notes for Clever and ClassLink integration
  • Clever
  • ClassLink
• How to request a role change

Knowing who can create, manage, and view common assessments in Wayground is important for smooth implementation. Permissions are assigned based on user roles within Wayground to ensure that educators and administrators have the appropriate level of access.

Understanding user roles

Here are the main roles involved in the common assessments workflow:

• System Admin (aka District Admin)

  • Can create common assessments and view all common assessments in the district.

  • This role is typically assigned to district/org leadership, IT administrators, etc.

• School Admin

  • Can create common assessments and view those associated with their school.

  • This role is typically assigned to site leaders such as principals, assistant principals, etc.

  • Note: This role is only available on the Wayground District Plan with the Common Assessments add-on.

• Assessment Coordinator

  • Can create common assessments and manage the ones they've created.

  • This role is typically assigned to assessment coordinators, lead teachers, PLC leads, etc. to help create common assessments.

  • Note: This role is only available on the Wayground District Plan with the Common Assessments add-on.

• Educator

  • Can administer common assessments shared with them to their classes and view performance data for their classes.

  • This role is typically assigned to teachers.
    
    

Role permissions

This table compares what each role can do across Common Assessments, including who creates them, who views them, and the reporting each role can access.

How access works

• System Admins and School Admins gain visibility based on the schools selected during Common Assessment creation. This applies regardless of when they join Wayground; a School Admin added mid-year automatically sees all relevant Common Assessments for their school

• Teachers sync from Teams or Courses. Membership syncs until the Common Assessment start date, and additions continue until the Common Assessment end date

• Common Assessment creators can track proctors and admins directly from the Common Assessment Details Page

Notes for Clever and ClassLink integration

Clever

• District admins from Clever map to the System Admin role in Wayground

• School principals from Clever map to the School Admin role in Wayground

ClassLink

• Admins for district organizations from ClassLink map to the System Admin role in Wayground

• Admins for school organizations from ClassLink map to the School Admin role in Wayground

How to request a role change

If you are an Educator and need to create Common Assessments, contact your Wayground System Admin to request a role update. They can update your role from Admin Controls > Manage members/teachers.