Roles and Permissions for Common Assessments

Modified on Tue, 28 Apr at 2:55 AM

TABLE OF CONTENTS

Understanding user roles
Role permissions
How access works
Notes for Clever and ClassLink integration
- Clever
- ClassLink
How to request a role change

Knowing who can create, manage, and view Common Assessments in Wayground is important for smooth implementation. Permissions are assigned based on user roles within Wayground to ensure that educators and administrators have the appropriate level of access.

Understanding user roles

Here are the main roles involved in the Common Assessments workflow:

System Admin: Manages the entire organization, including rostering, integrations, and user roles
School Admin: Available in the Wayground District Plan with the Common Assessments add-on. School Admins can view Common Assessments associated with their school, track participation, and monitor student performance
Assessment Coordinator: Available in the Wayground District Plan with the Common Assessments add-on. Teachers with this role can create and manage Common Assessments
Educator: Administers Common Assessments to their classes, views class-level performance data, and accesses all Wayground resources outside of Common Assessments

Role permissions

This table compares what each role can do across Common Assessments, including who creates them, who views them, and the reporting each role can access.

Permission	System Admin	School Admin	Assessment Coordinator	Educator
Admin Controls	✓	✗	✗	✗
Instructional resources	✓	✓	✓	✓
Create Common Assessments	✓	✓	✓	✗
Which Common Assessments can they view?	All Common Assessments in the organization	All Common Assessments associated with their school	Common Assessments they created and any assigned to them	All Common Assessments assigned to them
Common Assessment report scopes	Organization-wide	School-wide only	Organization-wide for Common Assessments they created; class-wide for Common Assessments assigned to them	Class-level reports (when enabled by the Common Assessment creator)

Admin Controls includes teacher and staff rostering, role management, integrations setup, content policy setup, and usage analytics.

How access works

System Admins and School Admins gain visibility based on the schools selected during Common Assessment creation. This applies regardless of when they join Wayground; a School Admin added mid-year automatically sees all relevant Common Assessments for their school
Teachers sync from Teams or Courses. Membership syncs until the Common Assessment start date, and additions continue until the Common Assessment end date
Common Assessment creators can track proctors and admins directly from the Common Assessment Details Page

Notes for Clever and ClassLink integration

Clever

District admins from Clever map to the System Admin role in Wayground
School principals from Clever map to the School Admin role in Wayground

ClassLink

Admins for district organizations from ClassLink map to the System Admin role in Wayground
Admins for school organizations from ClassLink map to the School Admin role in Wayground

How to request a role change

If you are an Educator and need to create Common Assessments, contact your Wayground System Admin to request a role update. They can update your role from Admin Controls > Manage members/teachers.