Accessing and Understanding the Common Assessment Admin Report

Modified on Mon, 4 May at 7:49 AM

TABLE OF CONTENTS

Who can access this report?
How do I get to the report?
Click Common Assessments in the left navigation.
What’s the big picture?
Which standards need attention?
- Drill down into a standard
How are my schools performing?
- Drill down into a school
How are individual classes doing?
Are there equity gaps?
How can I explore performance patterns?
How did students perform on each question?
Are we meeting our accountability targets?
How do I share this data with my team?
What does “Pending Evaluation” mean?
How are the numbers calculated?
Using the filter

After your district runs a Common Assessment, the Common Assessment Admin Report shows how students performed across standards, schools, classes, and demographic groups, all in one place.

Use it to prepare for Professional Learning Community (PLC) meetings, find schools that need support, spot equity gaps, track accountability targets, and find students who need extra help or more challenge.

This article is for: System Admins, School Admins, and Assessment Coordinators.

Who can access this report?

What you see depends on your role:

System Admins: every Common Assessment in the district
School Admins: Common Assessments shared with their school
Assessment Coordinators: the assessments they created or were assigned to
Teachers: only their own classes

For the full breakdown, see Roles and Permissions for Common Assessments.

How do I get to the report?

Click Common Assessments in the left navigation.
Click the assessment you want to open.
On the Common Assessment Details page, click Organization report.

The report opens to the Summary tab.

Important: Data refreshes once a day overnight, so new submissions can take up to a day to appear. Check the Last updated time in the report header before sharing data in a meeting.

What’s the big picture?

The top of the report shows three things: overall accuracy, the number of participants, and how students fall across performance bands.

Overall accuracy

A single percentage showing the average score across all students who took the assessment. For the formula, see How are the numbers calculated? below.

Performance band distribution

A color-coded bar showing where students land across performance bands.

Band	Default range	What it tells you
Did Not Meet (red)	Below 40%	Key concepts may need to be taught again
Partially Met (yellow)	40 to 70%	Students are starting to get it, but aren’t there yet
Met (green)	70 to 90%	Students are meeting expectations
Exceeded (blue)	Above 90%	Students are ready for more challenging work

The number of students in each band appears below the bar (for example, “24 students, Did Not Meet”). Hover over any part of the bar for details.

Note: These are the default ranges. Whoever created the assessment can set different ones. Updates show in the report within a day.

Participant count

The total number of students in the report (for example, “496 students”). Each student counts only once, even when they submit more than one attempt.

Report header

The header shows the assessment title, grade, subject, date range, who created it, the status (such as “Ended”), and the Last updated time. From the header, you can preview the assessment (View resource), Download the report as a PDF or CSV, or Filter to specific schools, classes, or sub-groups.

Heads up: If you see “Pending Evaluation” in the legend, some students have Open-Ended responses that teachers haven’t scored yet. See What does “Pending Evaluation” mean? below.

Which standards need attention?

Go to Summary > Standards to see how students performed on each curriculum standard. Each standard shows:

Standard code and description (for example, “TEKS.MATH.6.3D”)
Number of questions linked to it (for example, “4 items”)
Accuracy percentage shown as a circle
A color-coded bar showing how students performed

Look for standards where many students fall into Did Not Meet or Partially Met. Those are your priority areas.

Drill down into a standard

Click any standard row to open its details panel. This helps you go from “this standard isn’t doing well” to “here’s exactly where the issue is.”

The top of the panel shows the standard code and description, the accuracy percentage, and a color-coded bar with student counts. Below that, you’ll find three sub-tabs:

Tab	What it shows
Schools	Which schools are strong and which are struggling on this standard. Each school shows the number of students and the “Students in Met + Exceeded” percentage.
Classes	Which classes within those schools are most affecting the results
Students	Students grouped by performance band, with expandable sections

The panel also lists each question linked to the standard, with the “% Students Awarded Points” for each one.

If you set an accountability goal, schools and classes group into Meeting accountability goal and Not meeting accountability goal sections. See Are we meeting our accountability targets? below.

In your PLC: “On TEKS.MATH.6.3D, all eight schools are meeting your target. But on TEKS.MATH.6.4H, only five of six schools are. Let’s focus the discussion there.”

How are my schools performing?

Go to Summary > Schools to see each school’s accuracy ranked against the district average. Each school shows:

School name and number of students
Accuracy percentage as a horizontal bar
A vertical dashed line showing the district average, for quick comparison

Schools are listed in order, so you can quickly see which are above or below average.

Drill down into a school

Click any school to open its details panel. This is where you go from “this school is below average” to “here’s exactly which standards and classes are causing the gap.”

The top of the panel shows the school name, number of students, accuracy compared to the district (for example, “↑ 6% above district average”), and a color-coded bar. The View school report → link opens the full school-level report in a new tab, useful for sharing with principals.

You’ll find three sub-tabs:

Tab	What it shows
Standards	This school’s accuracy on each standard, compared to the district. When you set an accountability goal, standards group into “Meeting” and “Not meeting” sections
Classes	Each class’s accuracy within this school
Students	Students grouped by performance band, with expandable sections

How are individual classes doing?

Go to Summary > Classes to compare classes side by side. Each class shows:

Class name (format: TeacherName Grade+Section SUBJECT SchoolCode)
Number of students
Accuracy as a horizontal bar
A reference line showing the district average

Use this view to plan coaching conversations, find classes doing well that others can learn from, or spot classes that may need extra support.

Are there equity gaps?

Go to Summary > Sub groups to see how different demographic groups performed. Each group shows:

Group name (for example, Asian, Hispanic, Two or More, English Learners, Special Education)
Accuracy percentage shown as a circle
A color-coded bar showing how students performed

Click any group to see its school-by-school and class-by-class performance.

Sub-group data also appears in other parts of the report:

Filter: narrow the entire report (Summary, Deep Dive, Items) to a single sub-group
Drill-downs: sub-group data shows in the Standards and Schools details panels
Deep Dive: filter the heatmap by sub-group to focus your analysis

Use this view to prepare equity reports, answer board questions about achievement gaps, or decide which students to help first.

Tip: Pair sub-group data with the Deep Dive (below) to find individual students within a group who need extra help.

How can I explore performance patterns?

The Deep Dive is a heatmap that lets you spot patterns at a glance: how schools compare on each standard or question, or how students compare on each standard.

Click the Deep Dive tab to open it. You’ll see:

Sub-tabs: Standard Accuracy and Item Accuracy
Group by dropdown: Schools (default), Classes, Sub groups or Students
Sort dropdown: Ascending or Descending
A grid with rows for schools (or classes or students) and columns for standards (or questions)

The first row shows the District Average. Each cell shows accuracy and is color-coded by performance band: red (Did Not Meet), yellow (Partially Met), green (Met), and blue (Exceeded).

What patterns mean:

Pattern	What it might mean
Red column (low accuracy across all schools)	A gap in the curriculum, or teachers are moving through this standard too quickly
Red row (one school low across all standards)	This school needs broader support
Isolated red cells	Specific spots to look into
Green or blue clusters	Strengths to celebrate and share

Use Filter (top right) to narrow the Deep Dive to a single sub-group before looking for patterns.

Tip: Group by Students to see how each student is doing across all standards. Filter by accuracy range to find students who need extra help or more challenge.

How did students perform on each question?

Go to the Items tab to see results question by question. You’ll see each question with its accuracy percentage, the standard it’s linked to, and how students answered across the district.

How to read the patterns:

Pattern	What it suggests
Low accuracy on a single question	The wording may confuse students, or the concept is unfamiliar
Low accuracy across questions in one standard	Teachers likely need to reteach this standard
High accuracy across all classes	Teachers have this standard covered, so you can spend less time reviewing it

Click the Response analysis area for any question to see the question type, the standard it’s linked to, the points, and the percentage of students who picked each option.

In your PLC: Use question analysis to move from vague observations (“students struggled with fractions”) to clear ones (“Q6 had only 38% accuracy. Let’s look at that question.”)

Are we meeting our accountability targets?

Accountability goals let you set a performance target (for example, “70% of students in Met or Exceeded”). The report then flags which schools, classes, and standards are hitting the target, and which are not.

When you set a goal, it shows throughout the Summary tab and in the details panels:

Meeting accountability goal: schools and classes above your target, with a count (for example, eight of eight schools)
Not meeting accountability goal: schools and classes below your target, with a count and a View all → link
Each one shows its “Students in Met + Exceeded” percentage, so you can see how close (or far) it is from the target

Setting or updating goals: You set goals when you create a Common Assessment, under Reporting > Accountability Goals. You can update them at any time, and reports show the changes within a day.

Use this view to prepare for school board presentations, update your district improvement plan, or run a data review meeting.

Click the Download button (top right) and choose:

PDF: a Wayground-branded report with summaries across Standards, Schools, Classes, Sub groups, and Item Analysis, ready for leadership meetings and improvement plans
CSV: the full data, ready to use in Excel or Google Sheets

Use the PDF for presentations and PLC discussions. Use the CSV when you need to combine Common Assessment data with other sources, or do your own analysis. To explore the drill-downs and Deep Dive, team members can log in to Wayground and view the report there.

What does “Pending Evaluation” mean?

Some assessments include Open-Ended questions (text, audio, video, or drawing responses). Teachers score these by hand before the report includes them in accuracy.

If you see “Pending Evaluation” in the report:

Question	Answer
What does it mean?	Some students have submitted, but their teacher hasn’t scored all Open-Ended questions yet
What happens?	Those students stay temporarily out of the accuracy at every level (assessment, standard, and question), so unscored responses don’t throw off your data
What should I do?	Ask teachers to finish scoring. Once scored, their data joins the totals automatically

Note: Accuracy can shift as teachers finish scoring. Check the Last updated time before sharing data in meetings.

How are the numbers calculated?

Accuracy formula

Accuracy = (Sum of points earned by students) ÷ (Max points possible × Number of students)

Calculation rules:

Metric	How it works
Participants	Each student counts only once, even when they submit more than one attempt
Best attempt	When a student has more than one attempt, only their highest score counts
Open-Ended questions	Stay out of accuracy until a teacher scores them

Using the filter

Click Filter (top right) to narrow the report to specific groups.

Filter	What it does
Schools	Show only the schools you select
Classes	Show only the classes you select
Sub groups	Show only the demographic groups you select

Use the search box to find specific schools or classes. Click Apply Filters to update the report, or Reset Filters to clear your choices.

Filters apply across all tabs (Summary, Deep Dive, Items), so you can look at a specific group throughout the entire report.